Administrative Assistant for Staff Ministry (HR)

Portland, OR
Administration
Administration

OVERVIEW

Portland Rescue Mission is seeking a Administrative Assistant for Staff Ministry (HR). This gifted servant will personify a welcoming presence, organization, and attention to detail as they join a Christ-centered team with an award-winning culture and a commitment to serving others in their recovery from addiction, homelessness and other life traumas. 

Are you ready to transform and be transformed as you participate in what God is doing in the lives of the men, women and children as you serve at PRM with integrity and excellence? If so, we invite you to thoughtfully consider this unique opportunity.

EMPLOYMENT DETAILS

  • How to apply: We ask all applicants to apply through the Portland Rescue Mission online application form found on our careers page: 
  • Status: Part-Time, Non-exempt
  • Hours:  2.5 days per week, a maximum of 20 hours. Schedule: M/F or Thu/Fri, 8:30 am- 5:00 pm AND Tuesday morning 9:00 am- 12:00pm
  • Location: Shepherd's Door (13207 NE Halsey St. Portland, OR)
    • Virtual Tour: https://www.youtube.com/watch?v=4zcPsXVJCUQ&list=PLicWQMXdDMjJ5IOBIlRaheaGVwQzLFAHr&index=6


THE PLACE

The Administration Offices for Portland Rescue Mission, located in the south wing of the Shepherd’s Door facility in East Portland, supports the life transforming work of Portland Rescue Mission taking place in 3 ministry sites, 3 transitional houses, 2 vocational training enterprises, and 2 outreach vans. The Staff Ministry (HR) Department is a group of dedicated professionals using their administrative and people skills for life-changing Christian ministry. Our goal is to participate in what God is doing in the lives of the men, women and children we serve at PRM with integrity and excellence. Our department oversees the human resources, internal communication and administration office coordination for Portland Rescue Mission, and our team’s goal is to build and maintain a work environment where highly relational, Christ-centered joyful servants will flourish as part of our staff.

THE POSITION

The Administrative Assistant will support the work of the Staff Ministry office and the reception desk for Portland Rescue Mission. This position is a mix of administrative tasks, reception coverage, engagement with staff and equipping of residents, volunteers, and the community.

THE ESSENTIALS

  • Oversee all functions of the Reception Desk: welcoming guests, logging calls, receiving and sending mail and email, open and closing reception area daily
  • Manage the completion of new staff paperwork and staff exit paperwork 
  • Respond to all requests from outside agencies including the Employment Department, employment verification companies, records requests, workers compensation claims and other requests as made
  • Collaborate with the payroll department to keep employee data up to date using WorkForceNow and ADP
  • Handle employee communications as necessary
  • Manage the HR filing systems
  • Train and supervise volunteers, staff, and program participants to work at the front desk along with other general office responsibilities

BACKGROUND AND QUALIFICATIONS

  • A personal relationship with Jesus Christ and a testimony of continued growth in faith
  • Adheres to Portland Rescue Mission’s Statement of Faith and Code of Ethics
  • A personal ethos and work ethic that reflects Portland Rescue Mission’s ministry culture – Highly Relational, Christ-Centered, Joyful Servant
  • Academic degree in related field or experience equivalent
  • Ability to keep multiple, detailed projects in balance while exemplifying a friendly and positive attitude in service to the public and to our staff. 
  • Commitment to confidentiality, discretion and accuracy in all areas of human resources processes
  • Prompt and thorough in job performance, self-starter 
  • Experience in Mac and Microsoft Windows software
  • Ability to lift at least 50 lbs.

EQUIPMENT USED

  • Telephone, fax, and voicemail 
  • Computer and Microsoft Office software
  • Copier and related office equipment


MISSION AND DISTINCTIVES 

OUR MISSION

To demonstrate the compassion of Christ

OUR UNIQUE APPROACH

From the first sandwich that was shared in 1949, to today's fully integrated emergency, recovery, and training services, Portland Rescue Mission is a highly relational ministry. The Mission builds supportive and caring communities, meets people at their point of need, equips them, and provides a path forward. In-depth partnership with churches and volunteers, multiple tiers of services and a focus on growing Christian disciples is fundamental to Portland Rescue Mission’s success.